Healthy Environment, Healthy Community, Healthy Business

Environment Protection Authority
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Tips

Transport certificate (TC)

TIP
Important
Enter phone numbers as follows:
Landlines -
(99) 9999 9999
Mobiles -
9999 999999

Create a TC

TIP Click the view icon view icon to see a full list of consignors to choose from when creating a TC w/o CA.

TIP Agents acting on behalf of producers should print a copy of the producer premises list and this list should accompany the waste during transport. The producer premises list should be retained by the agent. It does not have to be handed to the receiving facility with the TC.   

TIP If data which can be changed on the draft TC has changed permanently (e.g. a new contact person has been appointed), change the data on the CA and the changed data will appear on all new TCs created from that CA.

TIP Clicking the Print draft TC button will generate a TC without a TC number (and, if you are an agent, a separate list of selected pick-up premises) for checking only. This is not a valid TC. You must click the Create TC button to create a valid, numbered TC. 

TIP On the draft TC make sure all data fields marked with * on the draft TC are completed.

TIP If you do not want to go ahead with creating the TC from the draft TC, click Cancel. Your data will not be saved.

TIP It is possible to create several TCs for later use if desired. For example, if the user who normally creates TCs is going on leave, they could create enough TCs to cover waste movements during the leave period. The 'proposed delivery period' on a CA is the expected time between when a waste is picked up from the consignor and when it arrives at the receiving facility. It does not limit how far in advance of pick-up a TC can be created.

Search a TC

TIP Use the Status dropdown to quickly refine your search..

TIP Click the column headings in the Search results table to sort the list. Click again to sort the list in reverse order. 

TIP You do not have to type the complete name you are searching for. Refine your search quickly by typing, say, the first three letters of the business, the suburb, etc.

Update a TC

TIP When recording the waste amount, select the most convenient unit from the list available. Tonnes and kilograms are available for all waste types. Litres is available for most waste types, except where the waste can only ever be a solid. Other units are available for specific waste types, such as cubic metres for contaminated soil and number of drums for drums contaminated with a controlled waste. The system has in-built conversion factors to convert waste amount to kilograms for comparing waste amount at pickup and arrival.

TIP In certain circumstances, it is impractical to update the TC with the amount of waste at pick-up. Online waste tracking allows for this by providing a 'waste amount at pick-up required' check box. If it is impractical to record waste amount at pick-up, uncheck this box when creating a CA. The Environment Protection Authority (EPA) monitors the use of the waste amount at pick-up not required function. Receiving facilities that abuse the option (i.e. uncheck the 'waste amount at pick-up required' checkbox when the waste amount can clearly be recorded at pick-up) may lose their approval to issue CAs.

TIP The system will automatically take you to the correct screen depending on the status of the TC.

TIP Receiving facilities can record on a single screen the arrival and acceptance, or arrival, acceptance and processing, by clicking the button equivalent to the latest step the waste load has reached in the tracking process. For example, if the waste has arrived and you want to record acceptance at the same time, click on the accepted button (rather than the arrived button) to record arrival and acceptance at the same time.

TIP Once waste has been accepted, any subsequent movement of the waste from the receiving facility requires a new CA and TC.

TIP It is essential that you keep your contact details up to date - if there is an accident during transport, emergency services rely on this information to contact your business if they need more information about the waste.

TIP If the difference between the amount recorded at pick-up and arrival varies by more than the allowable tolerance, an exception report is automatically created by the system. As long as the waste amount is recorded in the online system at pick-up and arrival, there is no need to record the variation in amount separately as a discrepancy.

TIP To record a discrepancy in the consignor or transporter, you can search the list of consignors or transporters by clicking on the view icon view icon. If you cannot find the consignor or transporter you want, type in their details.

Consignment authorisation (CA)

Create a CA

TIP A consignor can be a producer or an agent acting on the producer's behalf. Refine your search quickly - select Producer or Agent from the dropdown list.

TIP A consignor may be listed in the system by a different name. Try searching by suburb to find the consignor you are looking for.

TIP In certain circumstances, it is impractical to update the TC with the amount of waste at pick-up. Online waste tracking allows for this by providing a 'waste amount at pick-up required' check box. If it is impractical to record waste amount at pick-up, uncheck this box when creating a CA. The EPA monitors the use of the waste amount at pick-up not required function. Receiving facilities that abuse the option (i.e. uncheck the 'waste amount at pick-up required' checkbox when the waste amount can clearly be recorded at pick-up) may lose their approval to issue CAs.

TIP Make sure all data fields marked with * on the draft CA are completed.
 
TIP Click the Print draft CA button to generate a CA without a CA number, for checking only. This is not a valid, numbered CA until you click the Create CA button.

TIP If you do not want to go ahead with creating the CA from the draft CA, click Cancel. Your data will not be saved.

TIP It is essential that you keep your contact details up to date - if there is an accident during transport, emergency services rely on this information to contact your business if they need more information about the waste.

Search a CA

TIP Click the column headings in the Search results table to sort the list. Click again to sort the list in reverse order. 

TIP Only CAs due to expire within the next month can be batch-copied. CAs which have expired or have been terminated cannot be copied.

TIP All CAs created through batch copy start on the day after the expiry date for the CA from which they are copied.

TIP All CAs created through batch copy have the same validity period as the CA from which they are copied.

TIP You do not have to type the complete name you are searching for. Refine your search quickly by typing, say, the first 3 letters of the business, the suburb, etc.

TIP To get a list of current CAs, enter one or more search criteria and click on search. The CAs found by the search can be printed or saved as a .pdf file.

Page last updated: 13 June 2013